Let’s say you are a small to medium sized company with government contracts and subcontracts. You recognize you are in the most highly regulated industry in the world. You also know the regulations are more voluminous and complicated than the U. S. Tax Code. You understand there are profound differences between government work and your work in the commercial world. But you also have become familiar with how solid your accounts receivable have become and you have seen the positive impact government work has on your cash flow. Finally, things seem to be going well so what could possibly be missing?
What is missing? Who is your contract manager? What is a contract manager? Why do you need a contract manager? Every government contract and subcontract firm needs at least one contract manager. Here’s why.
What a Contract Manager Does. Here’s a list:
1. Knows the statutes, regulations and case law thoroughly and in depth;
2. Knows, writes and speaks the English language clearly and concisely;
3. Reviews solicitation documents for clarity and legal sufficiency;
4. Assures proposals are well written and meet solicitation and regulation requirements;
5. Handles discussions, clarifications and negotiations of proposals;
6. Handles debriefings and protests;
7. Monitors performance and assures compliance with all contract terms and conditions and regulation requirements;
8. Handles all contract interpretation issues and questions about regulations;
9. Investigates, identifies, analyzes and solves all contractual performance issues;
10. Keeps a daily diary of contract performance and communications with the contracting officer;
11. Handles all requests for equitable adjustment, claims, terminations and disputes;
12. Handles all communications with the contracting officer;
13. Prepares, reviews and signs all contractual documents;
14. Reads all publications relating to acquisition news and keeps current on all statutes, regulations and case law; and
15. Handles contract closeout.
This list is not all inclusive.
So, why do you need a Contract Manager? Ask your friends at Lockheed Martin. Ask any member of the National Contract Management Association. Or, just ask yourself whether you are really good at doing the things on the list yourself or if you really have anyone else who is performing those duties. If not, you need a contract manager. You can’t do business with the government without one.